ThinkReservations does not publish a rate card. It quotes each property month to month with no long-term contract, so the only honest answer is a range.
Directory estimates put the software at roughly $50 per month for a single user, scaling with users and property size, and small B&Bs commonly report an all-in monthly software cost of $100 to $250 per month.
The number most owners miss is the one-time setup and onboarding fee, widely reported between $500 and $2,000 for a small property and higher for complex migrations.
If you would rather compare ThinkReservations against one bundled quote with the onboarding built in, roommaster packages the operating stack into one small hotel management software quote worth holding up next to it as you read.
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ThinkReservations sells a single quote-based subscription rather than named public tiers, priced on property size, users and the modules you run. The figures below come from directory listings such as ITQlick, Software Advice and Capterra, plus owner reports, since no official rate card exists.
The core subscription covers the PMS, a direct hotel booking engine, a hotel channel manager for OTA distribution, and integrated payments. ITQlick estimates the software at about $50 per month for a single user, rising with users and property size. Onboarding, configuration, training and data migration are quoted as a separate one-time project fee.
There are no self-serve plans and no free trial. You book a demo, share your property details, and receive a custom quote plus an onboarding proposal. Billing is month to month with no lock-in contract, which is a genuine plus for a small property wary of annual commitments.
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With no published tiers, the useful comparison is subscription versus one-time cost, because the setup fee is where the real spend hides. Here is the picture for a small property.
| Cost component | What it covers | When you pay | Reported figure |
|---|---|---|---|
| Core subscription | PMS, booking engine, channel manager, payments | Monthly, ongoing | ~$50/mo single user, ~$100-250/mo small B&B |
| Setup and onboarding | Configuration, training, go-live support | One time, upfront | ~$500-2,000 (higher if complex) |
| Data migration | Moving reservations and history in | One time, upfront | ~$500-3,000 by data volume |
| Payments | Card processing on bookings | Per transaction | Standard processing rate |
Two things stand out. The monthly figure is quote-only, so you cannot line ThinkReservations up against a shortlist without a sales call. And the one-time setup and migration fee is the single biggest variable, which is why it leads the worked math in the next section.
A quote-based subscription only makes sense once you add the one-time onboarding and match it to a real property. The estimates below are reported market ranges rather than official ThinkReservations quotes, and card processing is separate in every case.
A small 6 to 8-room B&B. Software commonly lands around $100 to $150/month, with a one-time setup and onboarding fee of roughly $500 to $1,000. First-year cost is therefore about $1,700 to $2,800 once you spread the setup across twelve months.
A 15-room inn. Software runs nearer $150 to $200/month, with onboarding around $1,000 to $2,000 given the extra rooms and integrations. First-year cost lands near $2,800 to $4,400.
A 30-room independent. Software sits around $200 to $250/month, with setup and migration toward $2,000 to $3,000+ for a fuller configuration. First-year cost reaches roughly $4,400 to $6,000.
| Property (B&B / small) | Est. software/month | One-time setup | Est. first-year all-in |
|---|---|---|---|
| 6-8 room B&B | ~$100-150 | ~$500-1,000 | ~$1,700-2,800 |
| 15-room inn | ~$150-200 | ~$1,000-2,000 | ~$2,800-4,400 |
| 30-room independent | ~$200-250 | ~$2,000-3,000+ | ~$4,400-6,000 |
Use it as a template: take the monthly software estimate for your size, add the one-time setup and migration fee, then spread that fee across your first year to see the true cost of getting started. A fuller walkthrough of that method sits in our hotel software pricing guide, and our hotel pms implementation guide shows what a good onboarding should include.
The monthly quote is the part you can see. These are the costs that surface in the sales cycle or after go-live, and they are why the first year runs higher than the subscription suggests.
To be fair, ThinkReservations genuinely wins on onboarding. It is widely praised by US B&B and inn owners for hands-on implementation and support, and that paid setup often buys a smoother, better-configured launch than a purely self-serve tool delivers.
Both quote rather than publish, but the models differ on where the setup cost sits. ThinkReservations charges a separate one-time onboarding fee on top of the subscription. roommaster bundles the core operating stack into one quote and folds implementation into the relationship.
| Factor | ThinkReservations | roommaster |
|---|---|---|
| Pricing model | Quote-based subscription, month to month | Custom quote by property type, size, location |
| Practical monthly range | ~$100 to $250 for small properties | Bundled quote covering core PMS and distribution |
| Setup fee | Separate one-time fee, ~$500-2,000+ | Onboarding handled as part of the engagement |
| Channel manager | Included in subscription | Built into the platform |
| Revenue management | Varies by setup | Built-in revenue management, no separate subscription |
| Booking engine | Included | Included in core PMS |
| Payments | Per-transaction fees, billed separately | Integrated payments with automated reconciliation |
| Contract | Month to month, no lock-in | No long-term contract for independents |
ThinkReservations gets you a well-configured system, but it charges the onboarding as a separate upfront project on top of the subscription. roommaster works to fold the whole operating stack, setup included, into one quote so the number you agree to is closer to the number you run on.
That design removes most of the surprises above. Because the package already includes the booking engine, roommaster integrations and built-in revenue management, there is no scramble to price modules separately, and onboarding is part of the engagement rather than a standalone invoice.
You run reservations, payments and messaging off one guest record, which keeps direct marketing simple and cuts the sync errors that come from stitching tools together. Migration, training and support come from one vendor, so there is no finger-pointing when something breaks.
Where does ThinkReservations still win? For a US B&B or inn that values a hands-on, heavily configured launch and does not mind paying a setup fee for it, its onboarding reputation is a real strength.
But for a small independent, inn or motel that wants the setup cost inside one predictable quote rather than a separate project fee, roommaster is the stronger fit. Compare the field in our best pms software independent hotels roundup, see the wider list of thinkreservations alternatives, or read the head-to-head in roommaster vs thinkreservations.
Want your real number? Get a single bundled roommaster pricing quote, and if you are ready to move, our guide to migrate to roommaster shows what a switch involves.
ThinkReservations is a capable, well-supported PMS for US B&Bs and inns, and its month-to-month billing and strong onboarding are genuine strengths.
The catch on total cost is the quote-only model and the separate setup fee: once you add the $500 to $2,000+ onboarding and any migration to the $100 to $250 monthly software, first-year cost for a small property commonly runs $1,700 to $6,000.
The smart move is to model it honestly. Take the monthly software estimate, add the one-time setup and migration fee, spread it across year one, then compare that all-in figure against one bundled quote. If you are also weighing others, our bed and breakfast management software breakdown and the independent hotel software overview apply the same lens.
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ThinkReservations is quote-based with no public rate card. Directory estimates put the software near $50 per month for a single user, and small B&Bs commonly report $100 to $250 per month once configured, plus per-transaction payment fees. A one-time setup fee is charged separately.
Yes. ThinkReservations charges a one-time setup and onboarding fee, widely reported between $500 and $2,000 for small properties and higher for complex builds or large data migrations. It covers configuration, training and go-live support, and is separate from the monthly subscription.
No. There is no self-serve free trial. You request a demo, share your property details, and receive a custom quote and onboarding proposal. Billing is then month to month with no long-term contract, which suits small properties wary of annual commitments.
The main extras are the one-time setup and onboarding fee, separate data migration costs, per-transaction card processing, and quote-only pricing that makes direct comparison hard. Revenue tool depth also varies by setup, so confirm what your quote includes.
Yes. ThinkReservations is popular with US B&Bs and inns and is praised for hands-on onboarding and support. The trade-off is the upfront setup fee, so it fits owners who value a heavily configured launch and can budget for the one-time cost.
ThinkReservations quotes a monthly subscription plus a separate one-time setup fee, so the first year runs higher than the subscription alone. roommaster bundles core PMS, booking engine, channel manager and revenue tools into one quote with onboarding handled as part of the engagement, which tends to make first-year cost more predictable.
The transition to roommaster is straightforward and efficient. Our implementation team handles data migration including reservations, guest profiles, and historical information.
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