Cloudbeds does not publish a fixed price. It quotes each property on room count, property type, location, the modules you add, and your card volume, so the honest answer is a range.
Reported entry plans run about $180 per month for Flex, $220 for One, and $320 for Experience, with Enterprise on a custom quote. That works out to roughly $15 per room per month at entry, and directories such as HotelMinder put the typical bill between $120 and $600+ per month, climbing past $1,000 for larger properties.
For a 24 to 100 room independent hotel, budget $300 to $1,800+ per month for software before card fees.
If you would rather see that whole stack bundled into one predictable number, roommaster packages the operating tools into a single independent hotel software quote worth lining up as you read.
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Cloudbeds sells four tiers, and the higher you climb the more distribution and guest tools move inside the plan. The ranges below combine Cloudbeds's published plan structure with per-room figures reported by directories such as HotelMinder and Hotel Tech Report.
Flex is the entry PMS: core front desk, integrated payments, multi-property support, and the partner marketplace, but you attach the channel manager and booking engine yourself. One bundles the channel manager, commission-free booking engine, and Google Free Booking Links into the core system. Experience adds guest messaging, mobile check-in, and reputation management. Enterprise is a custom quote for groups and management companies. Revenue Intelligence, the Guest Marketing CRM, and the Amplify digital-marketing service sit outside every tier as paid add-ons, which is where the hotel property management system math starts to shift.
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The tiers read similarly on a feature grid, so the real question is what each one includes and what it leaves as a separate line item. Here is the plan-by-plan picture for independent hotels.
| Plan | Best for | What you get | Reported price |
|---|---|---|---|
| Flex | Small independents that want to pick their own apps | Core PMS, payments, multi-property, marketplace; no channel manager or booking engine bundled | ~$180/mo, ~$15 per room |
| One | Independents wanting distribution built in | Flex plus channel manager, commission-free booking engine, Google Free Booking Links | ~$220/mo, ~$14-16 per room |
| Experience | Hotels focused on guest communication | One plus guest messaging, mobile check-in, reputation management | ~$320/mo, ~$16-20 per room |
| Enterprise | Groups and management companies | Everything plus multi-property tooling and priority terms | Custom, ~$18-25+ per room |
Two things stand out. A hotel channel manager and booking engine are not in the Flex tier, so the plan that looks least expensive often is not once you add distribution. And Revenue Intelligence, which many hoteliers assume is built in, is a separate subscription aimed at properties above 20 rooms. Both feed the real total, which is the next section.
Per-room ranges only matter once you apply them to a real room count, add the modules you will actually run, and respect the plan floor. The worked estimates below are reported market ranges, not official Cloudbeds quotes, and payment processing is separate in every case.
A 24-room boutique hotel. At ~$15 per room the PMS math is about $360, and the One plan around that level gets you distribution. With a hotel booking engine and channel manager included, budget roughly $350 to $450 per month before payments. The plan floor keeps small properties from paying much less.
A 40-room independent hotel. At ~$13 per room the core is about $520. Add Revenue Intelligence and step up to Experience for guest messaging and software lands near $750 to $950 per month before payments.
A 100-room hotel or small group. At ~$11 per room the core is about $1,100. Layer in Revenue Intelligence, the Guest Marketing CRM, and priority support and you reach roughly $1,400 to $1,800 per month, and larger portfolios move onto a custom Enterprise quote.
| Property (independent / boutique) | Core PMS (rooms x rate) | Common add-ons | Est. software/month | Payments |
|---|---|---|---|---|
| 24-room boutique | ~$360 | Distribution (One plan) | ~$350-450 | + % of card volume |
| 40-room independent | ~$520 | Revenue Intelligence + messaging | ~$750-950 | + % of card volume |
| 100-room hotel / group | ~$1,100 | Revenue Intelligence + CRM + support | ~$1,400-1,800 | + % of card volume |
Use it as a template: take your room count, multiply by $11 to $15 for the PMS, hold the plan base as a floor if you are small, then add each module you cannot run without. The full method sits in our hotel software pricing guide. If you are still shortlisting systems, our hotel pms systems breakdown applies the same lens.
The plan price is the part you can see. These are the costs that surface later, and they are why a low Flex quote often doubles by go-live.
To be fair, Cloudbeds earns real credit for one of the largest integration marketplaces in hospitality, with 400+ partners, and its onboarding coaches draw consistent praise. If maximum extensibility is your priority, those are genuine strengths.
Not sure which line items apply to your property? A single roommaster demo walks through the full stack against your room count before you commit.
Both quote rather than publish, but the models pull in opposite directions. Cloudbeds prices the core PMS by the room and then meters intelligence, marketing, and messaging as separate modules. roommaster bundles the operating stack into one quote, so the number you see is closer to the number you run on.
| Factor | Cloudbeds | roommaster |
|---|---|---|
| Pricing model | Four tiers, per room, quote-based | Custom quote by property type, size, location |
| Practical monthly range | ~$15 to $25+ per room, depending on modules | Bundled quote covering core PMS and distribution |
| Revenue management | Add-on (Revenue Intelligence, 20+ rooms) | Built-in, no separate subscription |
| Booking engine | Bundled from the One tier up | Included in core PMS |
| Channel manager | Bundled from the One tier up | Built into the platform |
| Payments | Embedded, with blended or interchange-plus markup | Integrated payments with automated reconciliation |
| Marketing / CRM | Separate Guest Marketing CRM and Amplify service | Included guest tools on one record |
| Contracts | Negotiated per plan | No long-term contract for independents |
Cloudbeds prices the room cheaply, then charges again for the intelligence, the marketing, and the messaging that make the room profitable. roommaster is built to do the reverse: put the operating stack in one quote so the price you agree to is the price you run on.
That single design choice removes most of the hidden costs above. Because the package already includes the booking engine, channel manager, built-in revenue management, and guest messaging, there is no separate Revenue Intelligence invoice, no Amplify commission, and no scramble for a marketing module as you grow. You run reservations, payments, and messaging off one guest record, so you avoid the sync gaps that come from stitching a marketplace of third-party apps together. A hotel guest app and front-desk tools come from one vendor, which means no finger-pointing when something breaks.
Where does Cloudbeds still win? If you want the largest integration marketplace in the category or heavy enterprise API work, it has more of both, and its onboarding coaches are well reviewed. But for a 24 to 100 room independent that values cost transparency and one vendor instead of ten, roommaster is the stronger fit. Compare the field in our cloudbeds alternatives roundup, see the three-way in roommaster vs cloudbeds vs hostaway, or benchmark against the best pms software independent hotels list.
Want your real number? Get a single bundled roommaster pricing quote, and if you are ready to move, our guide to migrate to roommaster shows what a switch involves.
Cloudbeds is a capable, widely used PMS, and for a small independent that mainly needs the core system with distribution, the One plan can be reasonable. The catch is total cost of ownership: once Revenue Intelligence, the marketing modules, and payment fees stack up, a mid-size hotel commonly pays $750 to $1,800+ per month, and the quote-only model hides that until you are deep in a sales cycle.
The smart move is to model it honestly. Take your room count, apply the per-room range, hold the plan base as a floor if you are small, layer in the modules you will actually use, and include card fees. Then compare that all-in figure against one bundled quote rather than a headline tier price.
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Cloudbeds is quote-based across four tiers. Reported figures are about $180/mo for Flex, $220 for One, and $320 for Experience, or roughly $15 per room at entry. Directories put the typical bill at $120 to $600+ per month, rising past $1,000 for larger properties.
Reported estimates put a 24-room boutique near $350 to $450 per month with distribution, and a 40-room independent near $750 to $950 once Revenue Intelligence and guest messaging are added. Payment processing is separate in both cases.
No. Cloudbeds has no standard self-serve free trial. You request a demo and receive a custom quote, though the company has offered a $250 account credit for booking a demo.
The main extras are Revenue Intelligence, the Guest Marketing CRM, and the Amplify marketing service, all billed on top, plus project-based onboarding and payment processing near 2.9% plus $0.30 per card, with about 1% added for international cards.
No. Cloudbeds publishes no rate card and quotes each property on room count, type, location, and modules. Many buyers note this makes direct comparison with other PMS systems difficult without a separate sales call per vendor.
Cloudbeds prices the PMS by the room and charges for intelligence and marketing on top, so the total grows with your stack. roommaster bundles core PMS, booking engine, channel manager, and revenue tools into one quote, which tends to make budgeting more predictable for independents.
The transition to roommaster is straightforward and efficient. Our implementation team handles data migration including reservations, guest profiles, and historical information.
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