The 10 Best Hotel Inventory Management Software Solutions

Running a profitable hotel means keeping a close eye on what you have, what you need immediately, and what is about to run out. From room availability to minibar stock and maintenance items, every piece of stock info must be at your fingertips. 

However, it’s an immensely difficult job, especially when you are managing a big property or working with a limited team. In fact, 45% of hotel supply chain managers cite inventory management as their top operational challenge

That’s why central inventory control is a necessity for your hotel operations, and a good hotel inventory management system can help. It will track stock in real time, prevent hotel overbookings, and stay prepared for guests at all times.

In this blog, we review the 10 best hotel inventory management software solutions and discuss what makes each one worth your investment.

What Is Hotel Inventory Management Software?

Hotel inventory management software is a system that helps hotels track and control room availability, supplies, and assets across daily operations in one place. It shows hotel managers what is available, what is running low, and what needs attention, with no manual effort

In the hospitality industry, this software plays a direct role in your operational efficiency and guest experience. Accurate and real–time inventory data lets your teams respond faster, plan better, and accommodate guest requests with confidence.

What it does in practice:

• Tracks room availability in real time to avoid overbooking and missed revenue
• Offers reporting and analytics features to surface valuable insights on usage patterns and costs
• Monitors stock levels for housekeeping, food and beverage, and maintenance items
• Helps plan purchases and reduce waste with data-driven decisions, boosting your hotel’s profit margins
• Supports teams in promptly accommodating guest requests to create exceptional guest experiences
• Improves guest satisfaction by keeping rooms, services, and amenities ready whenever they are needed
• Offers demand forecasting so that you know how many guests to expect and what to keep ready

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Why Inventory Management Software Matters for Hotels

Only 36% of surveyed hotels state that they never overbook. In fact, 55% of hotels have experienced stockouts due to supply chain issues. An Inventory management software helps you stay in control when demand, guest behavior, and supply availability change faster than manual tracking can handle.

• Real-time visibility: See stock levels across departments from the back office or on mobile devices, so hotel staff act on accurate data rather than assumptions
• Reduced manual errors: Replace spreadsheets and handwritten logs with automated tracking that lowers the risk of missed counts, duplicate orders, or incorrect allocations
• Smarter purchasing decisions: Use data-driven insights to turn data into clear reorder points based on usage patterns and seasonal demand
• Support for personalized service: Track inventory linked to different types of guests, helping staff anticipate preferences and avoid service gaps during busy periods
• Less waste, better margins: Cut waste from over-ordering and expired items while keeping the right stock available to boost profitability

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Key Features to Look For in a Hotel Inventory Management Software

The right inventory management software supports hotel management teams in making faster, more confident decisions. It gives hotel teams clear visibility into stock, usage, and costs without adding complexity to daily operations. The focus should be on maintaining service quality while keeping inventory under control. 

Here are the key features to look for in hotel inventory management systems

• Integrations with property management systems: Syncs inventory data with occupancy and reservations in your hotel PMS so stock levels reflect demand
• Support for multiple locations: Manages inventory for all your properties from one view
• Clear access controls for hotel teams: Lets your staff view or update inventory based on their roles, reducing confusion and mistakes
• Detailed usage and cost tracking: Tracks consumption patterns and spending to help hotel management control costs and maximize profitability
• Actionable reporting: Converts inventory activity into clear insights that support better planning and protect service quality
• Mobile device support: Lets your staff check stock, receive alerts, and update counts on phones or tablets while on the floor
• Automated alerts: Notifies teams when stock runs low so you can reorder on time
• Vendor and purchase order management: Keeps supplier details, order history, and deliveries organized in one system
• Category-based organization: Groups items clearly for faster audits 
• Forecasting tools: Uses historical data and guest profiles to anticipate future needs and avoid shortages and excess stock

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Hotel Inventory Management Software Comparison table: Features, Use Cases & Scalability

Before we get into the detailed overviews, here is how the top 10 hotel inventory management software stack up against each other.

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Best Hotel Inventory Management Software in 2026

Now that you have a basic idea about the features, here are the detailed overviews of the top 10 inventory management solutions.

1. roommaster

roommaster is a modern, AI-powered, cloud-native PMS with complete Operations, Marketing & Distribution suites. Built by hoteliers for hoteliers, this all-in-one solution for hotel management understands the unique challenges of the hospitality industry and offers a software tailored to your hotel operations.

The Marketing & Distribution suite comes with roommaster Channel Manager. It syncs all your OTAs, your website, phone calls, and walk-ins into one crystal-clear system, so you are aware of the accurate room availability at any given moment. 

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Our platform automatically updates inventory and room rates across all your distribution platforms at once, eliminating overbookings and manual updates. Your guests will always see the right availability in all your channels, so there is no chance of overbooking. That’s why roommaster users see 35% more RevPAR. 

You can track channel performance with intuitive dashboards and identify high-ADR and low-cost ones. This helps allocate room inventory to each channel accurately with an effective hotel distribution strategy, maximizing profitability. 

With roommaster Housekeeping Software, you view room status and see if it’s available, needs housekeeping, or is under maintenance at a glance. It automatically assigns tasks to your hotel team, keeps detailed inspection checklists, and logs maintenance requests. 

You always stay in control of your room inventory, drive faster room turns, and generate more revenue. Such real-time visibility means fewer angry guests waiting for their rooms and orders. 

roommaster doesn’t just track your inventory but also demand signals to adjust room rates with dynamic pricing. roommaster Revenue Management offers data-driven pricing intelligence that continuously monitors demand signals and market conditions. With our ampliphi integrations, our AI analyzes competitor rates in real-time and automatically adjusts your pricing strategy.

The demand forecast feature automatically identifies conferences, concerts, sports events, and festivals that impact your market. You can set up pricing rules and strategies for your inventory that the system will follow and stock up accordingly to stay prepared. 

With over 30+ years of experience in the hospitality industry, we provide 24/7 expert support from real hospitality professionals who understand your business. Our team will evaluate your property's workflows, inventory, processes, and requirements and customize a setup for you. Plus, roommaster has a user-friendly interface,  is mobile-friendly, cuts down training time, and comes with 99.99% uptime guarantee, minimizing operational disruptions. Your team can adapt in just two to three hours, while other tools take weeks to get used to.

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“We use all kinds of reports to compare from this time to last year. You can pull future availability, future sales, being on the cloud I would say it has cut our workload like in half. I would definitely recommend roommaster.”

Jason Barrett, General Manager, Plim Plaza

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Key features

• Analytics and reporting: Get graphical reports to review both past and future performance. These insights inform your strategies with booking behavior and revenue trends
• Competitor analysis: Get insights on competitor pricing and inventory trends, and optimize room allocation, adjust rates, and maximize occupancy
• Mobile access and multi-device support: Teams can view and update inventory from phones, tablets, and desktops no matter where they are in the hotel 
• Integrated PMS:  Automatically update inventory between roommaster PMS, roommaster Channel Manager, and roommaster Booking Engine for accurate availability at all times
• Centralized control: Manage rates, availability, and restrictions for all room types from a single dashboard, simplifying inventory operations
• Upsell according to inventory: Show guests free slots for services like Spa and other activities, and let them order available items on the menu with roommaster Hotel Guest App
• Real-time housekeeping updates: Let your housekeeping staff check and update room status from mobile devices and generate housekeeping reports for performance tracking and operational insights 
• Maintenance management: Track inventory maintenance items directly in the system

Pros 

• Prevent overbookings: All inventory updates sync directly to roommaster hotel PMS, booking engine, and channel manager, saving time and avoiding overbookings
• Better preparation for rush: Stock up for seasonal peaks and special events with accurate demand forecasting
• Continuously learning AI: The system improves the analytics and pricing strategies over time
• Personalized experiences: Record and analyze guest profiles and stay prepared according to preferences for when they book next

Cons

• This inventory management system takes some time to get comfortable with all the features 

Pricing

• Custom pricing

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2. eviivo

eviivo works with Breezeway for inventory and operations. With this integration, the list of properties and their units that you set up in eviivo is mapped directly into Breezeway, along with live booking details. That link lets the system capture information such as check-in and check-out times, so cleaning, maintenance, and supply tracking can be planned around actual reservations. Because the inventory information flows from eviivo into Breezeway, teams always know what’s booked, what’s available, and what needs attention next.

Key features

• Booking-based availability: Use the reservation check-in and check-out data to reflect which units are occupied, vacant, or due for turnover
• Operational supply tracking: Track linens, cleaning items, and maintenance supplies at the unit and property level through Breezeway
• Task-linked stock updates: Update inventory counts when cleaning or maintenance tasks are completed

Pros 

• Better coordination across teams: Share the same inventory context between front desk, housekeeping, and operations
• Centralised view for multi-property setups: Monitor unit status and supply levels across locations without jumping between tools

Cons

• The integration is a little difficult to set up

Pricing

• Starts from $50 

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3. Cloudbeds

Cloudbeds includes a built-in stock and inventory module designed to help properties track the items and services they sell on site. Your teams can create inventory items, assign starting quantities, and connect those items to reservations or guest purchases. As you sell items, stock levels update automatically, so staff always know what is available and what is running low.

The system also supports low-stock alerts and flexible selling rules. Properties can set thresholds to notify staff when inventory drops below a certain level and decide whether sales should stop or continue once an item runs out. Inventory reports show stock movement over time, helping teams plan restocking and avoid surprises during busy periods.

Key features

• Inventory usage reporting: View how stock levels change over time based on sales activity
• Item categorization: Group related inventory items to make tracking and reporting easier
• Multi-property inventory management: Track stock separately for each property instead of combining everything into one pool

Pros 

• Better control over guest sales: Decide when items can or cannot be sold based on stock levels
• Faster restocking decisions: Spot low inventory early and act before it becomes a problem

Cons

• Managing multiple rates is a little difficult

Pricing

• Custom pricing

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4. SkyTouch Technology

SkyTouch Technology offers a PMS that shows what rooms are available on any date, helps staff assign and rotate room usage, and tracks reservations and statuses in one place rather than separate spreadsheets or multiple tools. The platform also connects with global reservation systems and distribution partners, which keeps room availability and rates shared correctly across online travel sites and booking engines. 

Key features

• Tape chart: View and assign rooms on a calendar-like layout that reflects inventory across future dates
• Mobile access: Update room inventory and statuses from tablets or phones so staff stay aligned no matter where they are on the property
• Interface integrations for availability: Connect with central reservation systems and channel managers so inventory and availability are kept consistent across platforms

Pros 

• Consistent distribution inventory: Keep room availability aligned across booking channels and reservation systems
• On-the-go inventory updates: Update room status from mobile devices without waiting for desk access

Cons

• Group booking management can sometimes be clunky

Pricing

• Custom pricing

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5. Hotel Link 

Hotel Link Solutions uses a Channel Manager at the core of its inventory management approach, and it’s designed to help hotels keep their room availability and rates updated across online travel agencies and global distribution systems. When a room is booked on one channel, what’s available is updated everywhere else, so the same rooms aren’t accidentally sold twice.

Key features

• Centralised inventory dashboard: Manage all room listings, availability, and reservations from a single interface instead of juggling multiple extranets 
• Inventory rules via yield management: Apply rules like stop sell and availability caps to control when rooms can be sold on certain channels 

Pros 

• Faster decision-making: Apply rules and updates instantly to respond to demand changes
• Simplified OTA management: Save time by avoiding manual updates on multiple extranets

Cons

• Some users complain about a lack of scalability 

Pricing

• Custom pricing 

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6. Vertical Booking

Vertical Booking helps hotels manage room inventory and availability across all connected channels from a single platform. Its two‑way channel manager updates bookings, availability, and rates in real time so inventory always reflects actual demand.

Rooms and rates only need to be set up once, and the system automatically shares changes with OTAs, GDS, and booking platforms while pulling reservations back. This keeps inventory accurate and reduces the risk of overbooking.

Key features

• Single inventory feed: Maintain one inventory per room type that feeds all distribution points, so updates propagate everywhere automatically
• Channel‑specific controls: Set availability limits like maximum rooms to sell per channel or automatic cut‑off when only a few rooms remain

Pros 

• App access: Manage inventory through mobiles anytime, anywhere
• Smooth PMS integration: Sync bookings directly into property management systems without manual work

Cons

• Your teams may need some time to get familiar with the dashboard and channel rules

Pricing

• Custom pricing 

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7. Dingus

Dingus’s Smartchannel platform helps hotels keep their room inventory and availability updated across a wide range of online travel agencies, tour operators, and distribution partners in real time.

The system also supports multiple rate types and combinations, so you can link inventory availability to different pricing strategies and markets without juggling separate tools or extranets. SmartChannel feeds availability and reservation data into your property systems automatically, helping reduce manual entry and the risk of selling the same room twice.

Key features

• Inventory grid view: See overall distribution status and availability for all room types in one consolidated display
• Yield rules for availability: Apply controls that adjust which rooms or rate plans can be sold under specific conditions 

Pros 

• Support for complex rate structures: You can manage inventory in multiple rate plans without manual work
• Good fit for high-volume distribution: It handles room availability and other item stocks across many partners from a single system

Cons

• The platform focuses more on distribution than physical stock or operational supplies

Pricing

• Custom pricing 

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8. Anand Systems

With an Integrated with the ASI Channel Manager, Anand Systems shares inventory levels and rates in real time with OTAs, GDS platforms, and the hotel’s own direct booking engine. The platform also makes managing bulk reservations and business accounts easy.

Key features

• Rate and availability coordination: Tie inventory to dynamic pricing and special rate plans so what’s sold reflects current strategies
• Group reservation impact handling: Reflect blocks and group bookings in inventory without separate manual edits

Pros 

• Multi-property readiness: Handle inventory for multiple hotels without switching systems
• Group booking clarity: Account for group blocks directly in live availability

Cons

• The interface feels dated compared to other inventory management software 

Pricing

• Custom pricing

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9. Rategain

RateGain helps hotels manage room inventory and availability at scale across hundreds of booking channels. Its channel management platform pushes availability updates out and pulls reservations back in so inventory stays aligned everywhere rooms are sold.

What sets RateGain apart is how it handles high-volume inventory updates. Its Smart ARI engine prioritises and sends only the most relevant availability changes, helping inventory updates move faster and stay consistent across large distribution networks.

Key features

• Parity monitoring: Maintain rate parity with advanced rate intelligence
• Shared inventory pool: Treat all connected channels as drawing from a single stock of rooms to help prevent overbooking
• Real-time ARI distribution: Update availability instantly across hundreds of OTAs, metasearch sites, and GDS platforms

Pros 

• Wide distribution coverage: Manage inventory across 400+ OTAs and GDS platforms
• Smart ad campaigns: Use intelligent bidding and real-time insights across over 1,100 data sources to drive direct bookings and maximize ROI

Cons

• Inventory and rate checking is a little tricky for beginners 

Pricing

• Custom pricing

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10. Profitroom

Through its integration with IDeaS, Profitroom helps hotels make smarter, informed decisions based on demand forecasts. Inventory levels and pricing recommendations work together, so hotels can decide how many rooms to sell, when to hold back inventory, and when to open availability to maximise revenue without manual adjustments.

Key features

• Inventory grid view: See room availability and distribution status for all channels in one central connected interface, so you always know what’s sellable when
• Channel self-mapping: Map and align room types and rate plans across channels without doing it manually on each OTA extranet

Pros 

• Stronger revenue potential: Combine inventory control with flexible rate and restriction tools to sell the right rooms at the right times
• Better long‑term planning: Use clear reports and channel performance insights to guide inventory adjustments and distribution decisions

Cons

• The platform is more expensive than the alternatives

Pricing

• Custom pricing 

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How to Choose & Implement the Right Hotel Inventory Management Software

Choosing the right hotel inventory management software can make a big difference in keeping room availability accurate, reducing overbookings, and improving revenue. Here is a checklist to choose and make the best of the right solution:

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• Assess your property’s needs: Understand the size, type, and complexity of your inventory and how many distribution channels you manage
• Check channel integrations: Check if software connects smoothly with your OTAs, GDS, and PMS to keep inventory synced
• Prioritise real-time updates: Look for solutions that automatically update availability across all channels as bookings occur
• Evaluate user experience: Choose a system that your team can use easily for daily operations with no confusion
• Consider reporting and analytics: Make sure the software provides clear insights on inventory, occupancy, and distribution performance
• Plan the implementation carefully: Schedule time for training, testing, and mapping room types to avoid errors during go-live
• Test scalability: Pick a system that can handle peak demand periods and grow with your property or multi-property setup
• Factor in support and training: Check that the vendor offers guidance and quick support during onboarding and ongoing operations

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Pricing Models & Return on Investment on Hotel Inventory Management Software

Pricing for hotel inventory management software typically depends on how extensive the system is and how many rooms or properties you’re managing. Vendors often use subscription‑based pricing, charging per room, per month, or as a tiered plan that scales with features and volume. Some solutions bundle inventory management with other tools like channel management, revenue management, or PMS, which can affect the overall cost.

Looking at return on investment is important too when choosing a system. Even though there’s an upfront cost, a strong inventory tool can reduce overbookings, reduce manual work, and help you capture more revenue by keeping availability accurate across all channels. That means fewer mistakes, fewer customer complaints, and more time for your team to focus on guest experience rather than updating rooms. Over time, those improvements often pay for the software in reduced labor costs, better occupancy rates, and stronger revenue performance.

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Basic Hotel Inventory Management Software vs. roommaster

Basic hotel inventory management software focuses primarily on keeping room availability and stock levels updated across sales channels. These tools typically handle real‑time availability sync, two‑way connections with OTAs, and simple inventory dashboards so hoteliers don’t have to manually update multiple platforms. Their main goal is to keep room counts accurate and reduce overbookings, and they often do this well for small to mid‑size properties with straightforward inventory needs.

roommaster goes beyond basic inventory tasks, combining full property management capabilities with advanced inventory controls. Instead of just syncing availability, our platform ties inventory directly into reservations, housekeeping, rate rules, and operational workflows from a single system. That means room counts, statuses, and allocations are part of the same platform your front desk, housekeeping, and revenue teams use daily.

If you want a deeper, unified system that blends inventory with reservations, pricing, housekeeping, reporting, and operations, all in one place, roommaster brings those layers together. It’s the difference between handling inventory as one task and embedding inventory into how your entire hotel runs.

Book a demo with roommaster today and always stay prepared for your guests with real-time inventory control. 

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FAQs

1. What does hotel inventory management software do?

Hotel inventory management software tracks and controls room availability, rates, and reservations across all sales channels. It ensures accurate inventory counts, prevents overbookings, and helps hoteliers allocate rooms efficiently. Many solutions also provide reporting on occupancy trends, channel performance, and revenue insights, allowing better decision-making for pricing, promotions, and forecasting.

2. How is it different from a channel manager or PMS?

Inventory management focuses specifically on tracking room and service availability and allocation. A PMS handles broader hotel operations like check-ins, billing, housekeeping, and guest profiles, while a channel manager syncs rates and availability across your website, online travel agencies, and the PMS. Inventory management often works in tandem with both PMS and channel managers to maintain accurate room data in real time.

3. Can it integrate with OTAs like Expedia and Booking.com?

Yes. Most modern hotel inventory management solutions integrate directly with major OTAs such as Expedia and Booking.com. For example, roommaster integartes with all major OTAs, including Expedia, Booking.com, and Agoda. Your room availability and pricing updates are instantly reflected across all channels, reducing manual labor and minimizing overbookings.

4. How long does implementation take?

Implementation can take from a few days to several weeks, depending on your hotel’s size, existing systems, and the number of connected channels. Small properties can often go live in under a week, while hotel chains may require 3–6 weeks for full setup, testing, and staff training. However, you can get roommaster up and running in just a few hours, unlike other tools. 

5. What is the best software for small vs multi-property hotels?

roommaster works well for both. For small hotels, it offers an all-in-one system that makes it easy to manage inventory, rates, reservations, and OTA connections with a small team and limited budget. For multi-property hotels, roommaster scales with centralized controls, shared reporting, and flexible inventory management across locations, creating a consistent workflow and guest experience.

6. Do these systems support mobile access?

Most inventory management systems, including roommaster, offer mobile apps or web-based dashboards. You can update availability, adjust rates, view bookings, and monitor performance from smartphones or tablets, enabling real-time management on the go.